Introduction

Everial Canada Inc. (Everial) has adopted this policy to ensure the confidentiality of personal information collected through technological means.

Everial recognizes the importance of protecting personal information and establishing guidelines for related practices. To this end, it has drafted and adopted a Privacy Policy in accordance with the Act respecting the protection of personal information in the private sector. As such, Everial takes the necessary and reasonable measures to ensure the protection of personal information.

By accessing Everial’s websites and providing personal information—whether on the website or through the use of a technological tool—the individual consents to all measures taken by Everial regarding the management of personal information.

Collection of Personal Information

Everial collects only the information necessary to fulfill its mission. The data that may be collected through the forms on the website, following the user’s confirmation, is as follows:

• Personal contact information (last name, first name, email address, street address, contact information, and any information provided through our forms or communications)
• Identity-related data
• Financial Data
• Employment and disciplinary data
  
  
• Data collected automatically when you browse our website (IP address, browser type, cookies, browsing data)
• Data from third parties (social media)

Purpose of Data Collection

The data is used to provide and improve our services, manage your requests, and comply with our legal obligations. Everial is committed to using the personal information it collects only for the purposes specified at the time of collection.

Personal information is collected primarily for the following purposes:

• Identification of the individual;
• Transmission of information or communications;
• Employment and training;
• Offer of products or services.

Connection Cookies and Consent

This website may use cookies that are necessary for its operation. You can accept, reject, or customize cookies.

The selection made indicates the consent of the person visiting the site.

Fundraising Methods

Personal information is collected through the use of the following technological tools:

• Everial’s website;
• Online platforms (Simple Survey, Microsoft Forms, etc.).

Use, Disclosure, and Sharing of Personal Information

Personal information is used to respond to inquiries, evaluate applications, and comply with our legal obligations.

When necessary, data may be shared only with:

• Technical service providers (web hosting, analytics tools, etc.);
• Partners necessary for the provision of our services;
• Legal authorities, when required by law.

All of our partners and suppliers are subject to strict confidentiality and security requirements.

Privacy Impact Assessment (PIA)

An EFVP is performed before:

• The acquisition or development of technological systems involving personal information;
• Any project involving the disclosure of data without consent (research, statistics).

Privacy Policy

Everial has implemented adequate and reasonable physical, organizational, contractual, and technological security measures to protect against loss, theft, and unauthorized access, disclosure, copying, use, or modification.

Employees must take reasonable steps to minimize the risk of unauthorized disclosure, access, or loss of personal information when working on Everial’s premises or while working remotely.

These measures are designed to ensure the confidentiality, integrity, and availability of data.

A privacy incident log is maintained, and any incident posing a serious risk is recorded in it.

Retention, Anonymization, and Destruction

Personal information is retained for as long as necessary to fulfill the specified purposes. When retention is no longer required, the data is destroyed, deleted, or anonymized.

Request for Access to and Correction of Personal Information

Any person may request access to this personal information and its correction. Simply contact the person responsible for privacy protection or their delegate at the following address: prp@everial.ca.

Implementation and Review of the Policy

The person responsible for privacy protection is in charge of implementing and reviewing this policy.

Effective Date

This updated policy takes effect on June 23, 2026.